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M. Ann Levett, Ed.D.
Superintendent of Schools

Savannah-Chatham Co.
Public School System

208 Bull Street
Savannah, GA 31401
(912) 395-5600


Driving Directions:

208 Bull Street
(Admin. Offices)

2 Laura Avenue
(Board Meetings)

© 1998-present
All Rights Reserved

General Terms and Conditions

SCCPSS’s Right to Reject Proposals
The SCCPSS reserves the right to accept or reject any or all proposals or any part of any proposal, to waive defects, technicalities or any specifications (whether they be in the SCCPSS’s specifications or Offeror’s response), to sit and act as sole judge of the merit and qualifications of each product offered, or to solicit new proposals on the same project or on a modified project which may include portions of the originally proposed project as the SCCPSS may deem necessary in the best interest of the SCCPSS.

The SCCPSS Purchasing Department also reserves the right to award a solicitation under the most beneficial economic terms for the District.  Selection of an Offeror shall be construed as a contract award.  The SCCPSS may award a contract on the basis of information in addition to that received in a proposal. Therefore, it is emphasized that all proposals should be complete and submitted with the most favorable financial terms. The release of a Request for Proposal does not convey the initiation of a purchase. 

SCCPSS's RIGHT TO CANCEL A SOLICITATION
The SCCPSS reserves the right to cancel this solicitation at any time during the procurement process, for any reason or for no reason. The SCCPSS makes no commitments expressed or implied that this process will result in a business transaction with any Offeror.  This RFP does not constitute an offer by the SCCPSS. Offeror’s participation in this process may result in the SCCPSS selecting your organization to engage in further discussions and negotiations toward execution of a contract. The commencement of such negotiations does not, however, signify a commitment by the SCCPSS to execute a contract nor to continue negotiations. The SCCPSS may terminate negotiations at any time and for any reason, or for no reason.

PROTEST
Any Offeror who wishes to protest the handling or fairness of a solicitation shall express his/her concerns in writing to the Director of Purchasing within five working days of the matter being protested.  The letter of protest shall be taken under consideration by the Chief Financial Officer and the Superintendent and the protesting bidder/offeror shall be notified within ten (10) business days of the result of such consideration. The final resolution to the protest will be made by the District’s Superintendent and Chief Financial Officer.

Any proposal received after the designated time, as determined the official date/stamp located in the Purchasing Department, will be deemed late and will not be accepted.  The SCCPSS will not accept faxed or emailed proposals and every effort should be made by the offeror to deliver the hard copy of the proposal prior to the designated date and time.  Late proposals will be returned unopened to the offeror.  Whether sent by mail or by means of personal delivery, the offeror assumes the risk for having the proposal deposited on time and at the place specified in the RFP.

The SCCPSS Purchasing Department also reserves the right to award a solicitation under the most beneficial economic terms for the District.  Selection of an Offeror shall be construed as a contract award.  The SCCPSS may award a contract on the basis of information in addition to that received in a proposal. Therefore, it is emphasized that all proposals should be complete and submitted with the most favorable financial terms. The release of a Request for Proposal does not convey the initiation of a purchase. 

Common Causes for Proposal Rejections 

  • Any proposal received after the designated time, as determined the official date/stamp located in the Purchasing Department, will be deemed late and will not be accepted.  The SCCPSS will not accept faxed or emailed proposals and every effort should be made by the offeror to deliver the hard copy of the proposal prior to the designated date and time.  Late proposals will be returned unopened to the offeror.  Whether sent by mail or by means of personal delivery, the offeror assumes the risk for having the proposal deposited on time and at the place specified in the RFP.

  • SCCPSS Purchasing Department generally requires a one-hundred and twenty day (120) period from RFP closing date to review and evaluate responses.  Therefore, those that limit the acceptance period to less than 120 days may be rejected. 

  • Failure on the part of the offeror to submit requested samples within the time specified.

  • Failure to sign All REQUIRED SIGNATURE SPACES.

  • Failure to propose in accordance with an addendum and acknowledging receipt of an addendum.

  • Failure on the part of the offeror to provide any information by the deadline indicated throughout the evaluation process.

  • The response to the RFP contains terms and conditions which are in conflict with the solicitations or SCCPSS policies and procedures.